Chapter Toolkit

Psst! Remember to Register Your Chapter to Participate by October 19th, and Complete Your Giving Day Profile by October 26th!

1. Register

Register for Embrace A Stream by October 19th.

Attest that your Chapter is compliant with applicable state fundraising laws by October 26th.

Registration Resources


2. Train

*NEW HERE? Download the Getting Started Guide!

For more questions regarding Embrace A Stream, please contact info@embraceastream.org


3. Prepare & Plan


4. Promote

Graphics: Download Embrace A Stream promotional materials including logos, social share images, print materials, and more!


5. Chapter FAQ's


Q. How were the Chapters/Projects chosen?

All of the chapters and projects featured in the Embrace A Stream Challenge first had to go through a rigorous process of review by the Embrace A Stream Committee, a group of 11 Trout Unlimited volunteers from across the country elected by their peers to review and approve grant applications through our Embrace A Stream grants program, which since starting in 1973 has funded more than 1,050 locally-driven TU chapter projects with over $4.6 million in direct funding and $13 million raised in matching funds and in-kind services. The chapters invited to participate in the Embrace A Stream Challenge have all received an Embrace A Stream grant in 2018.


Q. Can my Chapter donate to its own project using our Chapter Credit Card?

No, donations from a chapter to its own project will be ineligible for consideration in the awarding of prizes in the Embrace A Stream Challenge competition.


Q. What is state charitable solicitation registration?

Chapters are held to a high standard of government regulation and public scrutiny. And that is with good reason! Eligible 501(c) chapters are exempt from federal corporate taxes and have access to public funding. These benefits are not typically available to for-profit businesses, so laws are in place to protect the public and ensure chapters do not abuse their financial advantages. The IRS and states all have requirements for chapters.

Q. Why is state charitable solicitation registration compliance important?

While 501(c) chapters receive key financial benefits, the penalties for noncompliance can be serious. The IRS can revoke a chapter’s tax exemption and impose fines that can accrue daily. The states can administratively dissolve a chapter corporation and levy steep financial penalties. Perhaps worst of all, an organization can lose out on a grant or large donation because it has not kept itself in good standing.

Taking a proactive approach to compliance helps ensure the sustained success of the organization. The cost of staying compliant is small in comparison to the much larger costs of noncompliance. The saying, “an ounce of prevention is worth a pound of cure” could not be more true in this context.


Q. What are the key aspects of state charitable solicitation registration compliance?

The IRS provides tax exemptions to eligible chapters under IRC 501(c). Public charities and private foundations receive 501(c)(3) tax exemption. The IRS scrutinizes organizations when they apply for 501(c)(3) but also ensures that those organizations meet the ongoing obligations to remain eligible. chapters must file a 990 tax form each year with the IRS to disclose their financial data for the year.

Each state has their own set of requirements. chapters are typically incorporated in a given state as a chapter corporation. The state in which the chapter has incorporated will impose requirements on the chapter, and those responsibilities typically span across multiple state agencies. Usually chapters must submit an annual filing to the corporation's division of the secretary of state, maintain its license to fundraise (charitable solicitation registration), file for a state business license, and maintain state-level tax exemption with the revenue department. As chapters expand outside of the state or operate nationwide, they must comply with the same items in each other state as well.

In addition to IRS and state filing requirements, chapters must keep adequate records. Keeping accurate and complete records is critical in the event that an organization is audited. It is also common that board members or donors request information from the organization. Finally, records are necessary for submitting applications and renewal filings with various government agencies.


Q. When I check the box on GiveGab to declare state charitable solicitation registration compliance, what am I attesting to?

When you check the box you are attesting (defined as "declaring that something exists or is the case") that your organization is compliant with applicable state fundraising requirements in the states in which you may solicit donors using the GiveGab platform.


Q. Do you have additional resources to reference about state charitable solicitation registration?

Yes! Here are a few more resources from Harbor Compliance to help you:

Q. How will donations be distributed?

Each donation made to a participating chapter will be disbursed directly from GiveGab via direct deposit within 24-48 hours.